Safeguarding Policy (Implemented from 1st September 2012)

Chairman: Mrs Eileen Elliott, 7, South Ridge, Ashington, Northumberland, NE63 9YE, Tel: 01670 812967

Safeguarding Officer: Mrs Gillian Irvine, 1, Simonside Close, Kirkhill, Morpeth, Northumberland, NE61 2XY Tel: 01670 515870

The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the Festival’s trustees/organisers and volunteers have a responsibility to report concerns.

1. PURPOSES OF THE ORGANISATION:

The Festival’s mission is to provide a platform for performance of music by amateurs of all ages and abilities in a competitive but friendly atmosphere.

Our key objectives are:

2. THE FESTIVAL ENVIRONMENT:

The Wansbeck Music Festival is held in buildings as listed in the programme. Venues may be open to the public other than those attending the festival. Each session is held in one venue only and performers do not have to move between venues during a session. The festival is run by volunteers and is a charity. When a session is held in a school, it is run by the festival volunteers not the school.

It is the policy of the festival to inform and involve parents/guardians/carers and teachers working in partnership with you in order to ensure, as far as it is reasonably practicable, a safe environment at our festival. We do this by ensuring that you receive a copy of this policy at the time you are making arrangements to attend our festival.

3. TO WHOM THIS POLICY APPLIES:

This Policy relates to children under the age of 18 and members of vulnerable groups of any age whose needs are identified to the festival organisers prior to their arrival at the Festival. This should be done by contacting the address or telephone number at the foot of this document. Our festival actively seeks, wherever possible, to meet these needs, but must know beforehand in order to prepare support or to let you know we are unable to help.

4. FESTIVAL PERSONNEL:

The festival is run by a Committee assisted by Active Supporters all of whom are identified by name badges. All Festival personnel are volunteers. The roles of all Festival personnel are considered during recruitment and CRB enhanced Disclosures have been obtained for all those whose duties require them. The Festival holds full contact details for all personnel.

All Festival personnel are fully aware of and support this Safeguarding Policy.

Festival personnel are vigilant in monitoring areas where children and vulnerable adults are in attendance. They will challenge any adult/s in any sensitive area if they are not accompanying children or vulnerable adults. All Festival personnel are trained to direct children and vulnerable adults with a problem to the designated person(s).

Every problem will be taken seriously and will be documented and dated. Depending on the nature of the problem, the documentation will be supplied to the appropriate authorities, including the Police. Any concerns raised will be dealt with in confidence.

Copies of all documentation will be retained in Festival records.

5. PREPARATION FOR ATTENDANCE AT THE FESTIVAL:

In order for parents/guardians/carers and teachers to become partners in implementing this policy, a copy is sent to them by mail direct to their home address or, for school entries, to teachers, who will be asked to provide the Festival with written confirmation that they have passed the Policy on to the Parents. Without this written confirmation entrants may not be permitted to participate.

Where parents/guardians or carers are not personally attending with their children, this Policy requires them to be satisfied that their children will be accompanied to the festival and adequately supervised by responsible adults acting on their behalf who will be required to remain in the building until the child or vulnerable person leaves.

6. PERFORMANCE AND WAITING AREAS:

Festival personnel will be in attendance in all performance and rehearsal areas but will not supervise public areas, such as toilets.

7. AUDIO AND VISUAL RECORDING:

The use of all audio or visual recording equipment is strictly forbiddenduring all classes. It is possible to take photographs between classes but only where prior permission has been obtained from a parent or the teacher responsible for that particular child. This also applies to any authorised Festival or Press photographer, designated by a badge, taking photographs which could be used to advertise the Festival.

The general taking of photographs is not permitted.

If there is any objection to any child or vulnerable adult being photographed whilst attending the Festival, the Festival Hon. Secretary, must be informed in writing before the Festival commences in order that instructions can be issued.

8. THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:

The Rehabilitation of Offenders Act 1074; The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000; The Children Act 2004;

The Vulnerable Groups Act 2006.

9. POLICY REVIEW:

Festival organisers will constantly review this Policy revising and enhancing it as necessary. In doing this they will look to The British & International Federation of Festival for support and that body, in turn will look to other agencies for good practice, most notably the NSPCC and Arts Council of England policy guidelines.